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2007 Conference Journal

This is the 2007 Conference Journal. This is a large file and may take a few minutes to download.

2008 Conference Journal

This is the 2008 Conference Journal. This is a large file and may take a few minutes to download.

2009 Conference Journal

This is the 2009 Conference Journal. This is a large file and make take a few minutes to download.

2010 Conference Journal

This is the 2010 Conference Journal. This is a large file and may take a few minutes to download.

2011 Conference Journal

This is the 2011 Conference Journal. This is a large file and may take a few minutes to download.

2012 Conference Journal

This is the 2012 Conference Journal. This is a large file and may take a few minutes to download

2013 Charge Conference Forms

2013 Conference Journal

This is a large PDF file and may take a few moments to download.

Annual Church History Record (fillable pdf)

Apportionment Draft Agreement Form

This form authorizes the Alabama West Florida Conference (AWFC) to initiate automatic drafts from this account at the financial institution named below. It also authorizes AWFC to make deposits into this account in the event that a draft is made in error. This agreement will remain in effect for one fiscal year. Cancellations or changes to banking information will not be made unless the AWFC receives a written notice from me or our financial institution, or unless a new Apportionment Draft Agreement form is submitted to the Fiscal Office.

Apportionment Remittance Form (Fillable Excel)

Apportionment Remittance Form (PDF)

Attendance/Travel Reimbursement Sheet

Authorization for Treatment of a Minor Child

Use this standard medical release form when attending conference events.

Blue Cross/Blue Shield Enrollment Change Form

Check Order Signature Authorization

Clergy Directory Order Form

Clergy Sexual Misconduct Policy

The Alabama-West Florida Conference of the United Methodist Church, Inc. affirms The 2012 Book of Resolutions, Sexual Abuse Within the Ministerial Relationship and Sexual Harassment Within the Church, which states that sexual abuse within the ministerial relationship and sexual harassment within the church are incompatible with biblical teachings of hospitality, justice and healing. In accordance with The 2012 Book of Discipline (par 161(F), we affirm that all human beings, both male and female, are created in the image of God, and thus have been made equal in Christ. As the promise of Galatians 3:26-29 states, all are one in Christ. Therefore, this Conference of the United Methodist Church supports equity among all persons without regard to ethnicity, situation or gender.

Conference Advance Application

Conference Advance Special Application
2009-2012 Quadrennium

Conference Journal Order Form

Consultation Forms - Full Packet - 2014

As you begin your work as a pastor/parish or staff parish committee for 2014, you will need to make sure four documents are submitted. 1. Church/Charge Profile (to be completed by Staff Parish/Pastor Parish Committee) - The church profile provides essential information of how the church views itself and the community in which the church is located. The profile offers an opportunity to reflect on the values of the current context along with the hopes for the future; 2. Pastor Profile Form (to be completed by pastor) - This information offers the pastor the opportunity to give biographical information updates and any personal information; 3. (A) Congregational Fruitfulness and Effectiveness (to be completed by pastor-parish committee) (B) Pastor Fruitfulness and Effectiveness (to be completed by pastor-parish committee) " One of the duties of the Pastor/Staff Parish Committee is to provide evaluation at least annually for the use of the pastor(s) and staff in an ongoing effective ministry and for identifying continuing educational needs and plan. " (2012 Book of Discipline, paragraph 258.2 (g) 5). The Congregational and Pastoral Fruitfulness documents are designed to create meaningful conversation and dialogue about fruitfulness. The committee is asked to reflect on the mission in evaluation of the church and pastor; 4. (A) Congregation Appointment Preference (to be completed by pastor-parish committee and signed by pastor) - The appointment preference form is an advisory form that is part of the consultation process. As an advisory documents this does not mean a pastor will be moved or remain based on the appointment preference form alone. All pastors are itinerant and appointed or reappointed each year. (B) Pastor Appointment Preference (to be completed by pastor and signed by chairperson). All documents due to be submitted online no later than February 3, 2014, 4 P.M.

DRM Work Team Application Form

Please use this online form if you are interested in sending a Work Team to our Conference. For more information see the Team Application Package or contact the Director of Volunteers, Ron Baughman. 251-591-4443

Employment Eligibility Verification I-9

Epworth Document

Suggestions on how churches and youth pastors should relate (i.e. compensation, hiing, supervision, benefits, SPRC, etc.). This document was created by the Southeastern Jurisdiction Conference Youth Coordinators. However, it is now being distributed by the General Board of Discipleship.

Equitable Comp Application

Several small or medium size churches cannot bear the total expense of a full-time pastor. Under certain guidelines, the annual conference temporarily subsidizes a portion of the minister 's salary with this fund. This fund also allows those churches to have the opportunity to realize their potential to be self-sustaining churches over time.

Fund Balance Report

The Committee on Finance is required to make provision for an annual audit of the records of all the financial officers (including the financial secretary of church, business manager, and treasurers) of the church and all its organizations and shall report to the Charge Conference. Guidelines for handling of an accountability of funds can be found in the 2013-2016 United Methodist Church Financial Records Handbook and in Guidelines For Leading Your Congregation: FINANCE available at, and The Local Church Audit Guide, available at

Heritage Award Packet

An annual award, " The Local Church Heritage Award, " was established in 1988 to be given to the church most diligent in preserving its heritage during the year. The award recipient will be named at the Annual Conference Session.

Historian's Report

Historical Church Information

Historical information on churches of the Alabama-West Florida Conference

Interview Package - BOM - 2014

IRS Standard Mileage Rates 2014

The Internal Revenue Service today issued the 2014 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes. Click the link above for the standard mileage rates for the use of a car (also vans, pickups or panel trucks)beginning on January 1, 2014.

Laity Nominee Profile Sheet

Those Alabama-West Florida United Methodists who wish to be nominated as a lay delegate to General and Jurisdictional conferences may be nominated at their district meeting, which will be held prior to February 15, 2015. Each district will select no more than six (6) lay nominees. These nominees will be asked to provide to their district superintendent or district lay leader a photograph and a completed standard (single page) Delegate Profile Sheet. Completed profile sheets may be distributed to individuals attending the district meeting. Other individuals who wish to be a candidate for lay delegate should also provide a photograph and a standard profile sheet. Please open the fillable form above in Adobe and type your response on each line. Then, SAVE YOUR FORM on your computer. Print or email the form. The Journal Editor, Rev. Jackie Slaughter, must receive the profile sheet no later than March 1, 2015, in order to publish it in the 2015 Brochure of Reports. Once the nomination period is complete, the profiles of the nominees will be displayed on the conference website for viewing prior to the 2015 Annual Conference session.

Lay Servant Ministry Forms

Click the link above for: (1) Application to begin (PDF or Word format) (2) Annual Report/Request for Renewal (PDF or Word format ) (3) Youth

Local Church Accessibility Survey

Is your church accessible and open to all persons? Are you concerned that you might inadvertently be keeping some people from fully participating in the spiritual and social life of your congregation? This brief survey will help you identify your strengths and weaknesses.

Nomination Form For Conference Offices

This form is to be used by those who wish to be considered for nomination or appointment to conference boards and agencies. The deadline for submitting the form is at the end of each calendar year. Any questions, please contact the Episcopal Office 334.277.1787.

Parsonage Checklist

The chairperson of the committee on pastor-parish relations, the chairperson of the board of trustees, and the pastor shall make an annual review of the church-owned parsonage to assure proper maintenance.

Parsonage Standards

The Book of Discipline states, “Housing provisions shall comply with Annual Conference housing policy and parsonage standards.” In order to establish a housing policy and housing standard the Annual Conference recommends three options available for the local church. The Annual Conference does not put one option above the other. The options are co-equal, depending upon the local situation. The Charge Conference shall review the recommendations of the Pastor-Parish Relations Committee regarding provision of adequate housing for the pastor(s) of a local Charge in consultation with the District Superintendent, the Charge shall choose one of these three options.

Pastor Compensation Form

PAUMCS National Membership Form

Professional Association of United Methodist Church Secretaries (PAUMCS)

Safe Sanctuaries - Sample Forms - All

These forms are samples that can be used for a safe sanctuary policy.

Safe Sanctuaries Policy - Adopted at 2013 Annual Conference

The General Conference of The United Methodist Church, beginning in April 1996, adopted a resolution aimed at reducing the risk of child sexual abuse in the church. Tragically, churches have not always been safe places for children, youth, or vulnerable adults. Sexual abuse, exploitation, and ritual abuse occur in churches, large and small, urban and rural. Headlines from the last year remind us that trusted leaders can deceive other adults for years, while at the same time doing untold harm to children, youth, and vulnerable adults through sexual and/or physical abuse. With this Summary Statement, the Conference Board of Trustees of the Alabama-West Florida Conference wants to remind all United Methodists that if you are not actively protecting the children, youth, and vulnerable adults in your church, you very well may be part of the problem! If your church has not adopted a Safe Sanctuary policy or is not actively enforcing your policy, your negligence may be harming children, youth, and vulnerable adults in your church.

Safe Sanctuaries Policy - Spanish Version

Spanish Translation of the Alabama - West Florida Conference Safe Sanctuaries Policy.

Statistical Tables

Stats from the 2011 conference year.

The Standing Rules

The Alabama-West Florida Conference of The United Methodist Church shall be organized and structured according to the mandates of the latest edition of The Book of Discipline, and shall act in all respects in harmony with the policy of The United Methodist Church. In keeping with those standards, this conference commits itself to the elimination of discrimination on the basis of race and gender (see par 604.1). The following Standing Rules are adopted by the Alabama-West Florida Conference for its own government and to fit its specific setting for mission and ministry. The Alabama-West Florida Conference shall follow Roberts Rules of Order except where superseded by explicit rules in The Book of Discipline or in these Standing Rules.

Visionary Shares Order Form

Use this form to contribute to the Visionary Shares Program through the Office of Congregational Development.

W-9 2012

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